Reception Coordination

Establish a reception timeline with the bride


Assist bride, groom, bridal party and immediate family with any needs or requests


We will light all candles before reception


Placement of toasting flutes, cake cutting knife, pictures, guest book etc.


Oversee all vendor setup and clean up


Review Script with DJ/Band for announcements and reception activities


Coordinate with bride, groom, bridal party, and family regarding announcement(s) into reception.  We will place all parties in line for announcements


Coordinate all special dances with DJ/Band and all special dance participants


Coordinator notifies caterer, photographer, videographer, reception entertainment, and all other appropriate vendors of cake cutting


Coordinator cues DJ/Band of cake cutting and toast announcement to guests

Coordinator cues guests giving toasts


Coordinator ensures that caterer prepares “going away” basket of food for bride and groom


Coordinator gathers going away basket places it in departure vehicle


Coordinator displays favors/memorabilia to distribute to guests at the end of the event


Coordinator ensures that photographer, videographer, and DJ/Band are prepared for couple’s departure


Coordinator works with DJ/Band to facilitate bouquet/garter toss and departure of couple


Distributes sparklers, birdseed, petals etc. for couples grand exit Coordinator supervises collection of all gifts, bridal memorabilia and/or supplies (guest book & pen, cake knife or service, disposable cameras, baskets, bridal bouquet, flower arrangements, extra programs, extra favors and memorabilia, etc.) and ensures that all items are loaded into “designated” vehicles.



If you need more assistant, please feel free to contact us, we will be happy to customize our Coordinator Duties to meet your needs! 


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